Harshini Satya

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Harshini Satya

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Harshini writes at the crossroads of AI, ethics, and the future of hiring. With a background in both engineering and philosophy, they challenge assumptions in how we assess and select talent.
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Insights & Stories by Harshini Satya

Read Harshini Satya for deeply reflective takes on automation, AI interviews, and what fair, inclusive hiring could look like in tomorrow’s workplace.
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This is Recruiting: How to Develop a Diversity, Equity and Inclusion Initiative

When we listen and celebrate what is both common and different, we become wiser, more inclusive, and better as an organization.” — Pat Wadors

At Hackerearth we believe that skills do not discriminate. We want to help brands create effective workforces, and that cannot be done if companies do not evolve to hire based on talent rather than focussing on gender and racial stereotypes. We take pains to ensure our products are bias-free as well.It is this quest of empowering bias-free tech recruitment that led our CEO, Sachin Gupta, to connect with Troy McIntosh - Senior Director, Diversity and Inclusion at U.S. Cellular. Troy’s team of five works on leading tactics in the areas of inclusion, ensuring equal talent representation, supplier diversity and more. As he elaborates during the conversation, the strategies used by U.S. Cellular to maintain equitable hiring practices is among the best in the country; one of the reasons why Diversity Best Practices (DBP), a division of Working Mother Media, named U.S. Cellular among the 98 American organizations that earned a score of at least 60 percent and a place on their 2020 Inclusion Index.

Below are some excerpts from the conversation:

Sachin: Talking of diversity and inclusion from a talent perspective (and I’m sure this is a dilemma that a lot of recruiters face), sometimes when you are evaluating candidates you get a diverse candidate who’s really good, but there might also be a non-diverse candidate who’s even better. And we also have to keep in mind that interviews can be a bit subjective sometimes. How do you make a decision in such scenarios?

Troy: Well, my team is not currently involved with requisition. We focus mainly on ensuring that diverse candidates are in the pipeline, that they are in the interview process, and that the interview process is free of bias. So, we would be more involved with training leaders on reflecting on their own biases, involved with ensuring that the pipeline at the interview slate is diverse. At U.S. Cellular, things might be a little bit different than most companies - I don’t know. I talked to a lot of my colleagues about this; we don’t see much disparity between our applicant pool diversity and our higher diversity. We’ve spent a lot of time with leaders encouraging them to build a talented, diverse team. A couple of years ago, we brought in some thinkers, including Scott Paige, to talk about diversity and team composition and we’ve taken the stance that diverse teams will outperform less diverse teams, so rather than hire five people who are similar we focus on ensuring the focus of the company is on hiring diverse teams which can outshine. This strategy has really worked for us, and i wouldn’t say we have this concern (of choosing between a diverse and a non-diverse candidate) that often. Typically, we have a very robust talent pipeline and we’ve found - cross my fingers - that our leaders tend to hire in a pretty equitable way when they have diversity in the interview slate. Now I would say that’s not the case with all companies - I’ve worked with companies where they have seen a decrease of success, but at U.S. Cellular we don’t have that problem.

Sachin: That’s interesting! Now you’ve touched upon a couple of things like ensuring the pipeline is diverse and that there is no bias in the hiring process. Could you talk about some of the key metrics you measure at your level to ensure that your D&I program is working as expected?

Troy: We’ve actually built some targets and those targets are based on equity. So, the way I would explain it is that I like to tell my daughter that she has an equal chance of becoming CEO at the company than I would have had. What we want to see is internal equity. As an example, if 50% of our internal contributors in sales are women, we’d like to see 50% of managers, 50% of directors being women too. And if that’s not the case, then we spend time trying to find out why. So, we do want to meet our targets but a better way of explaining it is to say that the targets inform our choices. If we see for example that fewer women are being promoted, we want to know why. And then we talk to leaders to understand the root cause. Are they not interviewing enough women? Is it that women have less confidence? Is it that men don’t view them as talented? Whatever the reason is, my team gets involved with trying to understand the issue and remedy the situation.
Learn about the D&I lessons from top global organizations.
For more on Troy’s learnings and insights into creating a fabulous workplace, do watch the video. See you next time!

HackerEarth Assessments integrates with Zoho Recruit

We are delighted to announce that we now integrate with Zoho Recruit. Hiring tech candidates just got a lot easier!Zoho Recruit is a leading cloud based applicant tracking system designed to make your hiring process seamless and effortless. Zoho Recruit users can now invite candidates for assessments and review their performance- all in one place.

A seamless way to find the right tech talent

Integrating HackerEarth and Zoho enables an efficient way for recruiters to screen and assess candidates, thus streamlining the technical recruiting process. With this integration, you can filter candidates, invite them for an assessment and view their performance. You can do all of this directly from Zoho Recruit without having to switch between the platforms.

Benefits of the integration

This integration enables a simple workflow between screening and assessing candidates. Here are a few benefits of this integration:

Conduct coding assessments

Once you’ve identified the right candidates for the technical role,
  • You can conveniently invite them to take an assessment.
  • You can choose from a list of assessments that you have created on HackerEarth’s platform.
  • Access 12K+ questions from the pre-built question library to test candidates.
  • Assess candidates over 41+ programming languages and 500+ developer skills using 11 different assessment types.

Seamlessly hire tech candidates

With screening, assessing and reporting all in one place, it’s now easier than ever to hire tech talent. Easily make the right decisions with HackerEarth’s candidate report and share insights with your team.

View candidate performance

Identify how the candidate performs as compared to their peers in the market. Understand industry benchmarks, get recommendations to shortlist candidates, and conduct live video interviews to assess their skills in real-time.

Integrating HackerEarth Assessments and Zoho Recruit

In order to be able to use HackerEarth Assessments with Zoho Recruit, you have to set up a 1-time integration. Here are the steps to set this up:
  1. On HackerEarth’s platform, navigate to the integrations section in your settings and Connect with Zoho Recruit
    HackerEarth and Zoho Recruit Integration
  2. Once you click on connect with Zoho Recruit, you will need to log-in to your Zoho account. Be sure to log in from the admin account to ensure a seamless integration.
    Zoho Sign-in
  3. In the next screen, click on “Accept” to give Zoho Recruit access to the account.
    HackerEarth and Zoho Integration
  4. This will generate a Client ID and Client Secret Key. Make a note of this key.
    Client ID and secret
  5. Once you do this, the next step is to complete the integration process from Zoho’s platform. For this, head on over to Zoho Marketplace, find HackerEarth, click “Install now”, and follow the steps to confirm the installation.
    Zoho confirmation
  6. In the next screen you will be prompted to enter the Client ID and the Client Secret Key. Enter the ID and key, and click “Save”.
    Final step of the integration
With that, you’ve successfully integrated HackerEarth Assessments with Zoho Recruit.

Inviting candidates for a coding assessment

Now that you’ve integrated both platforms you can easily Invite candidates for an assessment that you have set up on HackerEarth. Here’s how you can invite a candidate to take an assessment:
  1. Head over to the Candidate Module. Select a candidate that you would like to invite. On the candidate page, you will see a “Send Tests” button in the top right corner. Click this button to invite the candidate.
    Zoho Candidate Module
  2. On the next screen, you can choose the assessment you would like the candidate to attempt. Once you choose the assessment, click “Initiate Assessment”. This will send the information to the candidate.
    HackerEarth Assessment
  3. Once the candidate has attempted the assessment, you can view their performance from the HackerEarth Assessment section.
    HackerEarth candidate summary
If you need any help on using this feature, write to us at support@hackerearth.com. If you’re new to HackerEarth and want to create accurate coding assessments, sign up for a 14-day free trial.

This is recruiting - Decoding remote hiring with StackOverflow

The future of work will be very different from what we know now and we are seeing the new normal set in as you read this.This change calls for measures to accommodate a remote workforce and this starts right from the time you start looking for talent. Thanks to solutions which facilitate remote hiring and remote work, recruitment is now in safe hands. With the help of some remote recruiting best practices, you too can assess and interview candidates, seamlessly.

How can remote teams help you?

Apart from ensuring business continuity in times of emergencies, remote teams can actually bring in talent which was not possible earlier due to constraints of a physical location. This also helps boost diversity in your organization and helps you build an inclusive team.A frequent question we get is about the inconvenience caused due to working in different time zones. We instead feel this can be an enabler. For organizations looking to set a bar for customer support, embracing time zones can help them achieve it with ease. You can speed your response by manifolds if your employees are spread across multiple time zones. The same extends to even your tech team. Imagine the best developers across the world coming together to build some great software for you! Isn’t that amazing? Remote hiring makes it possible and we are here to help you on this journey - Welcome to This is Recruiting!

So, what is ‘This is Recruiting’?

Through this series we bring you actionable insights from fellow tech recruiters on taking tech recruitment to the next level. For our maiden episode Sachin, our CEO, caught up with Michelle Yoon, Global HR Strategist, Stack Overflow to help us with insights on decoding remote hiring. Read on to know more!Sachin: Given that remote work is here to stay and remote hiring is going to go on for a long time, what are some of the trends from a remote hiring perspective?
Michelle: Remote hiring is increasing dramatically and in these unprecedented times, a lot of companies are gearing to shift. From a talent perspective, I’ve seen a lot of companies doing this proactively. Our recruiting funnel is similar to many organizations. We have our recs on our job board with ways to show the open positions to subject matter experts and insights on where to source candidates from to build a healthy pipeline.

Sachin: What is your strategy for sourcing tech candidates remotely?
Michelle: In terms of finding candidates, there is no one strategy of finding who is remote or not, unless it is defined on their profile. But a great way to pitch the idea of remote work is emphasizing on the fact that working from home means you have more time for yourself, you can avoid a frustrating commute to work or the fear of distraction and have the possibility to live and travel anywhere in the world.

Sachin: What are the top 3 tools that help optimize your recruiting process?
Michelle: Fuze, Google Meet/ Zoom and Greenhouse. Fuze allows me to call candidates whether I am working from home or office. Google Meet and Zoom for video interviews and conferences and Greenhouse, our ATS to help us maintain structured interviews.

Interesting? Listen to our entire conversation with Michelle here.

5 Steps To Creating An HR Recruitment Dashboard (+ Free Template)

Making sense of all the recruitment metrics in your organization—number of applications, screening calls, interviews—can be a daunting task, even for the most tech-savvy recruiters. This is where a recruitment dashboard comes in handy. It can help you bring together a rundown of all the recruitment data in your organization, and predict what’s going to happen and plan your next actions.

But, how to create a dashboard that curates all the recruitment data for you in one place?

In this article, you’ll uncover:

  • 5 simple steps to help you skyrocket your recruitment process
  • A free recruitment dashboard template

Let’s get started!

What is a recruitment dashboard?

A recruitment dashboard is a visual representation, often interactive, of various recruitment metrics and KPIs (Key Performance Indicators). Think of it as the control room of your recruiting operations. Just like how a car’s dashboard provides essential information about speed, fuel, and engine health, a recruiting dashboard offers HR insights into the hiring process’s effectiveness and efficiency.

Key elements typically displayed include:

Number of open positions: A simple count of how many roles you’re currently looking to fill.

Source of candidates: Breakdown of where your candidates are coming from – job boards, referrals, direct applications, etc.

Time-to-Hire: Average time taken from when a role is advertised to when an offer is accepted.

Application-to-Interview ratios: How many applications lead to an actual interview? This metric offers insights into the quality of applications.

Cost-per-Hire: An understanding of how much, on average, you spend to recruit a new employee.

Candidate feedback: Scores or feedback from candidates about their experience during the recruitment process.

Diversity metrics: Information about the diversity of candidates applying and being hired.

This dynamic tool evolves with your recruitment process, helping HR professionals, hiring managers, and even company executives get a quick snapshot of the hiring landscape.

Steps to Create HR Recruitment Dashboard Template?

Step 1: Know what you want

Create a list of questions you want to be answered. These questions will help understand your team’s performance better. Whether you’re a one-man/woman team or a 50-member team, this step is highly valuable. It will help you create a layout for the detailed recruitment steps required to hire the right candidates for your organization.

You can start with the following list: (feel free to add on to it)

  1. How much time does it take for a candidate to complete the hiring process?
  2. At which stage are the candidates dropping off
  3. How many candidates does it take to close one role?
  4. What percentage of the open roles is my team able to close in 1 quarter?
  5. How many critical roles are there to fill (roles that are open for more than 60 days)?
  6. On average, how much does it cost to hire a candidate?
  7. How many applicants get past the screening stage?
  8. How many candidates accept the offer and join?
  9. How many offer dropouts do you have?
  10. How many candidates drop off during the entire process?

Based on the industry or company you work in, there may be a lot more questions. List them out and get started.

Step 2: Identify key metrics

Once you’ve nailed step 1, achieving this step will be relatively easy. Take all the questions you have identified and find the relevant metrics for each of these questions. Also, identify the input metrics for each of these.

Input metrics is basically the data you need to calculate the key metrics.

For example, to calculate cost per hire, you need to know the total amount that was spent on recruitment activities and the number of open roles. Therefore, the amount spent and no. of open roles are your input metrics for the key metric—cost per hire.

Question Key metric Input metrics
How much time does it take for a candidate to complete this whole process? Avg. time to hire Time to hire for individual roles (in days), no. of roles
At which stage are the candidates dropping off? Bottleneck bucket No. of drop-offs per recruitment phase
How many candidates does it take to close one role? Conversion rate No. of candidates, no. of roles
What % of the open roles is my team able to close in 1 quarter (success rate)? Closure rate No. of open positions, no. of positions closed
How many critical roles are there to fill (roles open for more than 60 days)? No. of critical roles Time duration for which each of the roles were open
How much does it cost to hire a candidate on average? Cost per hire Amount spent on recruitment activities, no. of closed positions
How many applicants are qualified for the perusal? Qualification rate No. of applicants, no. of candidates who passed the screening stage
How many candidates accept the offer and come through? Offer acceptance rate No. of offers rolled out, no. of offers accepted
How many offer drop-offs do we have? Offer drop-off rate No. of offers rolled out, no. of offer drop-offs
How many candidates drop off during the entire process? Application drop-off rate No. of applicants, no. of candidates who didn’t show up in any stage of the recruitment process.

Step 3: Collate the data

Gather your data for these metrics from all your sources. For example, your ATS, Excel sheets, or a combination of both. Many organizations also utilize HR software to streamline the collection and management of recruitment data. If you are looking for an efficient HRM tool already, it’s good to explore tomHRM alternatives that could offer additional features or better align with your specific needs.

Identify where you can get all your input metrics from and start adding them to an Excel sheet. Once you have the input metrics, it’s time to calculate the key metrics. You can use the formula below to get the numbers.

Key metric Formula
Time to hire Time taken to hire for each role / Number of roles
Cost per hire Amount spent on advertisements and other hiring activities / Number of roles
Qualification rate (No. of applications screened – no. of applications that went to the next stage) / No. of applications screened *100
Conversion rate No. of candidates per role closed / No. of applications for that role *100
Closure rate No. of roles closed/Total no. Of roles in the quarter *100
No. of critical roles No. of roles that have been open for more than 60 days
Offer acceptance rate No. of offers accepted / Total no. of offers rolled out * 100
Offer drop-off rate No. of offer drop-offs / Total no. of offers rolled out * 100
Application drop off rate No. of candidates that dropped out at some stage in the process / Total no. of candidates * 100

Side note: This process can get a little time-consuming. If you don’t want to set it up yourself, you can use the template where all the formulas are already set up. You just need to add in your input metrics.


Also read: Kaleyra Reduces Its Screening Time By 50% Using HackerEarth


Step 4: Make it look stunning

Average time to hire Number of candidate in each stage of recruitment

No dashboard is good enough if it doesn’t ‘look good.’ A few simple steps can make it look a lot better than just a list of numbers:

  1. Use simple fonts
  2. Use appropriate alignment
  3. Use colors to differentiate the data
  4. Use charts to help you depict the data better.

Step 5: Analyze data and present insights

Remember, the most important aspect of a dashboard is what you infer from it. How will it benefit you if you create the dashboard and send it out? You can establish your expertise by carefully analyzing the data and creating new action steps.

What Metrics Should You Track on Your Dashboard?

Let’s take a look at how a few of these metrics can contribute to proactive action steps:

Average time to hire

If your average time to hire is beyond your company threshold, then you know that you need to improve the recruitment process. The company threshold may vary for each company. If you are an extremely fast-paced company, then your limit might be less than 30 days. 60 days is an average across many companies and some companies are even ok with 90 days.

So if your threshold is 60 days and your average time to hire is 65 days, then you know that business is getting affected and the recruitment process needs to be optimized. To do this, it’s important to understand which phase is the bottleneck.


Also read: Reduce time-to-hire developers with coding assessments.


Bottleneck bucket

This one’s straightforward, the phase that is your bottleneck bucket needs a revamp. For example, if your bottleneck bucket is the interview phase because 50% of the candidates don’t show up for the interview, then you probably aren’t selling the role well enough.

Remember, as a recruiter it’s your job to ‘sell’ the role and it’s the candidates’ job to ‘sell’ what they can do for the company in the interview. So once you find your bottleneck bucket try to fix what’s not working.

Conversion rate

If your conversion rate is low, then you know you’re putting in a lot of effort to close one position, and if that’s going to continue, then your team will burn out or be in a ‘perpetually busy’ state. That’s not where you want your team to be.

Fixing this ties back to the previous metric of the bottleneck. Find out at what part of the process is the biggest bottleneck and try to fix that. That will have an impact on your conversion rate. Or it should at least point you in the right direction of what needs fixing.

This way you analyze all your metrics—where they stand and what are the actions you need to take to fix it. Add these action steps to the dashboard and send them across to your team to be a Rockstar recruiter!

Now that you know that you need to create a template, you can either get started from scratch or you can download the template here:

How to use the recruitment template included?

In the template, most of the important metrics are included and ready to use. Let me give you a quick tour. This template is designed for a quarterly review. You can convert it to suit a monthly review too. You need to use the following three sheets:

  1. Role tracker sheet: This sheet gives you an overview of all the roles that have been opened and the status of each role.
  2. Candidate tracker sheet: This sheet tracks the status of all the candidates that have applied for any role. If you use an ATS, you can export the data from the tool into this sheet.
  3. Dashboard sheet: This sheet gives you a summary of the performance of your recruitment process. It includes twelve (ten in the chart above and two below) of the most important metrics that most companies track. All these metrics are automatically calculated based on the inputs of the role tracker sheet and the candidate tracker sheet.
    1. Overview of the current status of roles:
      1. No. of target roles for the quarter
      2. Total roles closed to date
      3. Open roles
      4. Roles in the offer stage
      5. Roles on hold
      6. Roles open beyond 60 days
    2. The efficiency of the recruitment process:
      1. Average time to hire
      2. Amount spent this quarter
      3. Cost per hire
      4. Qualified candidates’ rate
      5. Offer acceptance rate
      6. Application drop off rate

There is a sheet that gives you all the instructions on how to use the template and what each of the terms means. You can always refer to this sheet to understand how to use this sheet.

Tools needed to create a recruiting dashboard

With advancements in online software, creating a recruitment dashboard has never been easier. Here are some of the top tools to consider in 2024:

Tableau: Renowned for its data visualization capabilities, Tableau allows you to craft detailed, interactive dashboards by connecting to various data sources.

Microsoft Power BI: A powerful tool, especially for those familiar with the Microsoft ecosystem. Power BI offers extensive customization options and can integrate seamlessly with tools like Excel.

Google Data Studio: A free tool by Google, it’s excellent for those just starting out. With integrations to Google Sheets and other G-suite apps, it’s a convenient option for many.

Zoho Analytics: Specifically designed for business intelligence, Zoho offers a plethora of pre-made templates, including those for recruitment.

Trello and Airtable: While not traditional dashboard tools, by leveraging their integrations and plugins, recruiters can create visual boards that give a snapshot of the recruitment process.

Recruiting software with built-in dashboards: Many ATS (Applicant Tracking Systems) and recruiting platforms now come with built-in dashboard functionalities. Examples include Greenhouse, Workable, and SmartRecruiters.

I hope that this guide and template will help you get one step closer to understanding how to create a recruiting metrics dashboard.